Gravity Flow - Vacation Requests Extension

Handling vacation requests by email or on older intranet platforms means chasing approvals and tracking balances by hand. This extension moves that process into WordPress. Employees fill in an online form with their vacation dates, and the request is sent to the right manager for review. Because it builds on Gravity Flow and Gravity Forms, it works with the workflow setup you already use.

Managers can approve or reject a request with one click from any device, including a phone. Once a request is approved, it is forwarded to HR automatically, so there is less manual record-keeping. The approval steps can be adapted to your company's hierarchy and policies. The extension also supports WordPress multisite setups, which helps when several sites or departments handle their own requests.

Features

• Online vacation request forms: Employees submit their vacation dates through a simple online form, which helps capture accurate information and reduces errors in each request.
• Automated workflow routing: Each request is sent to the correct manager for approval, so nobody has to forward messages or follow up by hand.
• One-click mobile approvals: Managers can approve or reject a request with one click from any device, which suits people who are away from their desks.
• Automatic HR notification: Approved vacation requests are forwarded to HR automatically, which supports record-keeping and payroll updates.
• Built on Gravity Flow and Gravity Forms: The extension works with your existing Gravity Flow and Gravity Forms setup, so vacation requests sit alongside your other workflows.
• Customizable approval process: Workflow options can be adapted to fit your company's own hierarchy and policies, so the steps match how your team already works.
• Multisite support: Vacation requests can be managed across multiple websites or departments within a WordPress multisite environment.
• Vacation balance tracking: A Vacation Days field shows the current balance on the form submission page, and balances are calculated from user profile values.

Best for

• Companies replacing manual or SharePoint vacation approvals
• HR teams that need approved time-off sent to them
• WordPress multisite networks with several departments