BookingPress - Outlook Calendar Integration Addon

Service businesses that take bookings online often keep a second calendar for staff, and the two can drift apart. This addon links BookingPress to Outlook so that when a customer books or changes an appointment on your site, the entry is reflected on the staff member's Outlook calendar. Details such as the event title, description and location carry over, which gives each entry clear information.

Each staff member's assigned services sync to their own Outlook calendar, and booked time slots are marked as busy to help prevent double-booking. Cancellations, rescheduling and deletions are handled inside BookingPress so the calendar data stays consistent. The addon works with the BookingPress Standard, Professional and Enterprise plans, so it fits onto an existing booking setup.

Features

• Outlook Calendar sync: Appointments booked through BookingPress are sent to Microsoft Outlook Calendar in real time, so staff can see new and changed bookings without checking the website.
• Staff-specific calendars: The services assigned to each staff member sync individually to that person's Outlook calendar, which keeps every schedule personal and easy to read.
• Customizable event details: Event titles, descriptions and locations are configurable and transferred to Outlook, so each calendar entry gives staff clear information about the appointment.
• Availability blocking: Booked time slots are marked as busy in Outlook. This helps prevent double-booking and keeps staff availability accurate.
• Central booking management: Cancellations, rescheduling and deletions are managed within BookingPress, which keeps calendar data consistent across both platforms.
• Capacity awareness: For services that offer multiple slots, the addon manages location data for the latest appointment, which keeps scheduling details precise.
• Works with BookingPress plans: The addon is compatible with the BookingPress Standard, Professional and Enterprise plans, so Outlook sync can be added to an existing booking setup.

Best for

• Service businesses taking appointments through BookingPress
• Teams whose staff work from Outlook calendars
• Site owners who want to avoid double-booking