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Gravity Flow WordPress Plugin

by Gravity Flowv3.1.0Unlimited sites

Gravity Flow WordPress Plugin is a plugin by Gravity Flow that automates form-based workflows on a WordPress site.

Product facts

Version
3.1.0
Released
7 July 2026
Type
Plugin
Licence
GPL
Included in
Every plan, or $9.09 / year on its own

Overview

Many routine tasks start with a form: a job application, a leave request, an invoice or an onboarding checklist. Someone then has to pass each submission along, chase a decision and record the outcome. The plugin takes over that routing. It builds on Gravity Forms entries and moves each one through a workflow you design, with no custom coding needed.

You assemble workflows from more than 40 action steps, including approvals, rejections, reverts and assignments. Conditional logic sends entries down different paths based on what a user entered, and a Choice Routing step can branch on a select or radio field. Data stays on your own server, which helps with privacy requirements. It suits organizations of any size, since it supports unlimited users and workflows.

Features

  • Built for Gravity Forms: The plugin works with Gravity Forms, so you can turn forms for onboarding, hiring, invoices or payments into managed workflows without rebuilding them elsewhere.
  • Custom workflow builder: Design multi-step workflows from more than 40 action steps, such as approvals, rejections, reverts and assignments, and match them to your own business process.
  • Conditional logic routing: Send form submissions down different paths based on user input and business rules, so each request follows the correct route automatically.
  • Choice Routing step: Route a workflow to different next steps depending on the value of a selected select or radio field in the form.
  • Notifications and reminders: Automatic email notifications and reminders go out at each stage of a workflow, keeping the people involved informed about what needs their attention.
  • Reporting on workflow activity: Reports show how workflows are performing, which helps you spot bottlenecks and adjust your processes over time.
  • Data kept on your server: All information stays on your own server, and you can add delete data steps to workflows to support privacy management.
  • Send data to other apps: Pass form submissions and workflow data on to other work applications from within your WordPress environment, including through an Outgoing Webhook step.

Best for

  • Teams already collecting requests with Gravity Forms
  • Businesses handling approvals, hiring or invoice processing
  • Organizations needing workflow data kept on their own server

Changelog

Version 3.1.0 — 1 July 2026

  • New Added Send to Step options to Bulk Actions in the Workflow Status screen. Accessible only when filtered to a specific form.
  • New Added new step type; Choice Routing. Choice Routing routes the workflow to different next steps based on the value of a selected form field (select or radio).
  • New Added support for the Background Notifications feature available with Gravity Forms 2.10.0 and newer.
  • Improved Updated the workflow fields and entry detail/edit page for compatibility with the changes to GF_Field::get_value_entry_detail() & GFCommon::get_lead_field_display() in Gravity Forms 2.9.29.
  • Improved Updated the Workflow Blocks to be compatible with the WordPress Block API v3.
  • Improved Updated the GravityView integration to have Flow workflow approval fields available to the field picker in GravityView on Single Entry configuration tab as well as Multiple Entries tab. Credit: The team at GravityKit.
  • Improved Updated the GravityView integration to address deprecated filter warnings for display of the Workflow Detail Link and Workflow Approval Links.
  • Fixed Fixed an issue where the Request Field Values setting remained visible in the Outgoing Webhook step when switching the Request Body to Raw Request.
  • Fixed Fixed some display issues with buttons in the admin entry details page for WordPress 7.0-beta.
  • Fixed Fixed an issue where field-level conditional logic is not being respected when using the "selected_fields" display option.
  • Fixed Fixed an issue where blocks for Gravity Flow extensions were not showing in the block editor when viewing post.php.
  • Fixed Fixed an issue where count_users() can be run on every page load.
  • Fixed Fixed an issue where trashed workflow entries could still be viewed or updated via direct links.
  • Fixed Fixed an issue where the approval step can not be completed when AJAX submission is enabled.
  • Fixed Fixed an issue where editing an Update User workflow step without sufficient permissions displayed the same error message twice.
  • Fixed Fixed a PHP Fatal error when conditional logic evaluates date field conditions.
  • Fixed Fixed an issue where newly added workflow steps can sometimes be added in the wrong order.
  • Fixed Fixed an issue where the Assign To and Date Picker components do not render when using Gravity Forms 3.0.0+
  • Fixed API: Fixed the REST API V2 send to step endpoint from rejecting entries with no active workflow step (e.g. cancelled or complete).
  • New API: Added new dynamic_choice_map setting type (Multiple to Single). A generic settings field that maps multiple "options" choices to a single "target" choice per row, with configurable column labels. Used by the Choice Routing step for routing rules.

Earlier versions

  • 3.0.2 (10 February 2026): 5 fixed
  • 3.0.0 (5 November 2025): 13 new, 4 improved, 3 fixed, 1 removed
  • 2.9.15 (14 July 2025): 1 improved, 4 fixed

FAQ

Is Gravity Flow WordPress Plugin free?

The code of Gravity Flow WordPress Plugin is licensed under the GPL, so anyone may use, change and share it. Buy GPL is a paid service: a plan or a purchase of Gravity Flow WordPress Plugin gives you the download and its updates. The developer's own support, licence key and online services are not included.

Which version of Gravity Flow WordPress Plugin is this?

Version 3.1.0, released 7 July 2026. New versions appear here when the developer publishes them.

How do I update Gravity Flow WordPress Plugin?

Install Buy GPL Updater on your site and paste your key from My Account. It installs new versions of Gravity Flow WordPress Plugin for you.

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