Gravity Flow - PDF Generator Extension

Many workflows end with a document someone has to build by hand: an invoice, a contract, an approval record. This extension moves that job into the workflow itself. You add a PDF step wherever it makes sense, and the document is generated from the entry data without extra software or manual work.

Templates are configured the same way as notifications, with merge tags that pull values from your forms and workflow steps. If you already write Gravity Flow notifications, the setup will feel familiar. Because PDFs can be created at several points, it fits multi-step approval processes where status reports, approvals or records are needed along the way. It requires the latest versions of Gravity Flow and Gravity Forms.

Features

• PDF steps inside workflows: Add a PDF creation step anywhere in a Gravity Flow workflow, so documents are generated automatically as part of the process without interrupting it.
• Notification-style templates: PDF templates are built with the same simple interface used for notifications, which keeps template creation familiar for anyone who already works with Gravity Flow.
• Merge tags for dynamic data: Use merge tags to insert form and workflow data directly into the PDF, so each document reflects the specific entry or submission it was made for.
• Support for multi-step approvals: Generate PDFs at multiple points in a complex approval process, such as for status reports, approvals or record-keeping.
• Invoices, contracts and reports: Produce common business documents like invoices, contracts, reports and approval documents from workflow entries in a format that is easy to share.
• Branded document output: Customize templates to match your brand, producing clean PDFs suitable for clients, stakeholders or internal teams.
• No extra software needed: Documents are created natively inside Gravity Flow, which cuts out manual steps and the need for a separate tool to build PDFs.
• Built for Gravity Flow admins: Designed for Gravity Flow administrators who want full control over the content and formatting of the documents their workflows produce.

Best for

• Gravity Flow administrators automating document production
• Teams running multi-step approval workflows
• Businesses issuing invoices or contracts from form entries